Up to 4 buildings
Essential
$495per building, per year
Every required benchmarking report for the building, filed before each deadline.
Energy benchmarking, done for you
Your building’s energy report, filed. Every year. On time.
More than 70 cities, counties and states require larger buildings to report a year of energy use by a fixed date every year. Steadyfile gets the utility data, builds the record in ENERGY STAR Portfolio Manager, checks it and submits the report for you.
$495 a building, per year. If we miss a deadline after you give us access at least 30 days before it, we pay the penalty, up to $2,000 per building.
Filing in New York City, Los Angeles, Massachusetts and Washington, DC. Steadyfile is a private company, not a government agency.
210 Larkspur Avenue
New York, NY · BBL 1-01234-0011
- Program
- NYC Local Law 84
- Floor area
- 64,200 ft² · Multifamily
- Report
- 2025 data, due May 1, 2026
Electric
612,000 kWh
Gas
21,850 therms
- Site EUI
- 66.6 kBtu/ft²
- ENERGY STAR score
- 71 of 100
Submitted April 14, 2026, two weeks before the deadline. Proof of filing on record.
Deadline check
When is your report due, and what does late cost?
Pick the program, enter the floor area and the last year of data you reported. The math follows each program’s published penalty rules.
How it works
How a report gets filed
Your part takes about ten minutes. Everything after that is ours, and it repeats every year without you starting it.
-
01
You sign one authorization
The building’s floor area and main use, your utility account numbers and your signature, online. Upload recent bills if you have them.
-
02
We collect twelve months of data
We request whole-building usage from the utilities. Bills you upload are read automatically, and a person checks anything that looks off.
-
03
We build the Portfolio Manager record
Property, meters and monthly readings go into ENERGY STAR Portfolio Manager. If the building already has an account, we connect to it. If not, we create one and share it with you.
-
04
We check every number
Missing months, overlapping bills, estimated reads, a floor area that doesn’t match public records, and energy use outside the normal range for the building type all get fixed before anything is filed.
-
05
We submit and send proof
The report goes in before the deadline. You get proof of filing and a one-page report card, and next year starts on its own.
Programs
The laws we file under
We checked these rules against each program on October 7, 2026. Program names link to the official pages.
| Program | Who must report | Due | If the report is late | Next deadline |
|---|---|---|---|---|
| New York City Local Law 84Penalties land on May 1, Aug 1, Nov 1 and Feb 1 until the report is filed. Tax lots and condominiums with several buildings over 100,000 ft² in total are covered too. | Buildings over 25,000 ft² | May 1 each year | $500 every quarter until the report is filed, up to $2,000 a year | May 1, 20272026 data |
| Washington, DC Energy BenchmarkingPrivate buildings from 10,000 ft² must report, starting with 2025 data.The report due May 1, 2027 must also be verified by a qualified third party. That step isn’t in the price: we arrange a licensed verifier and quote the fee before any work starts. | Buildings over 10,000 ft² | May 1 each year | Up to $100 a day if a report isn’t filed within 30 days of a notice of violation | May 1, 20272026 data |
| Los Angeles Existing Buildings Energy & Water Efficiency (EBEWE)The city publishes every covered building’s compliance status. Paying the fee doesn’t make a building compliant; filing does. | Buildings of 20,000 ft² or more | June 1 each year | $202 non-compliance fee; a 250% late charge is added if the invoice isn’t paid within 30 days | June 1, 20272026 data |
| Massachusetts Large Building Energy ReportingUtilities report electric, gas and steam directly. Owners report any other energy, such as fuel oil, propane or on-site solar, by June 30.If the building only uses utility electricity, gas and steam, DOER’s Automated Reporting option means there’s nothing to file once the building is claimed. Steadyfile is for buildings that also use fuel oil, propane, wood or on-site solar. | Buildings of 20,000 ft² or more | June 30 each year | Up to $150 a day if a report isn’t filed within 30 days of a notice of violation | June 30, 20272026 data |
Not offered yet: Washington Tier 2
Tier 2 needs an energy management plan, an operations and maintenance program and a qualified energy manager on top of benchmarking. First reports are due July 1, 2027, then every five years.
Coming next
Atlanta, Boston BERDO, California, Chicago, Colorado, Denver, Maryland, Minnesota, New Jersey, Philadelphia, Seattle. We’re confirming each program’s current rules. Until we have, we don’t sell or quote them.
Not listed?
Any program that collects reports through ENERGY STAR Portfolio Manager works the same way. Tell us the city or state and we’ll confirm the rules for your building.
Pricing
One flat price per building
No hourly billing and no software to learn. The price covers everything from the data request to the proof of filing. The one exception is third-party verification, which DC requires every six years: we arrange a licensed verifier and quote the fee before any work starts.
5 or more buildings
Portfolio
$395per building, per year
$345 from 25 buildings, $295 from 100 buildings. One status page for every building, with each deadline and its proof of filing.
Already missed a deadline
Late rescue
$695first year
We file the missed year first, usually within 10 business days of getting access. Then $495 a year. In a portfolio, it’s the portfolio price plus $200.
On time, or we pay the penalty
If we miss a deadline after you gave us access at least 30 days before it, we reimburse the late penalty for that deadline, up to $2,000 per building. Penalties assessed before you gave us access, and third-party verification fees, aren’t covered.
Every plan includes
- Utility data requests and bill reading
- Portfolio Manager setup or connection
- Data checks before anything is filed
- Submission and proof of filing
- A one-page energy report card
- Deadline tracking and renewal reminders
Billed once a year, in advance. Cancel any time before renewal; we remind you 60 and 14 days ahead. Filing yourself in Portfolio Manager is free, and some owners do. You’re paying for the work, not for access.
Questions
What owners ask us
Is Steadyfile part of the city?
No. Steadyfile is a private company. Benchmarking programs don’t charge to file, and you can file yourself for free in ENERGY STAR Portfolio Manager. We do the work for you for a flat fee.
Does my building have to report?
If it’s in a city or state with a benchmarking law and it’s over that program’s size threshold, yes, on that program’s schedule: every year in most places. The deadline check above and the program table show the thresholds. Some programs add up several buildings on one lot or campus.
What do you need from me?
About ten minutes: the building’s floor area and main use, the utility account numbers, and a signed authorization that lets us request the data and file for you. If you have recent bills, upload them and we’ll read them.
Our tenants pay their own utilities. Is that a problem?
No. Benchmarking uses whole-building totals. In most benchmarking cities the utility provides those totals for this purpose. Where it doesn’t, we request the data from tenants on your behalf.
Our building is in Massachusetts. Do we need you?
Only if the building uses energy the utilities don’t report, such as fuel oil, propane, wood or on-site solar. If it only uses utility electricity, gas and steam, claim the building with DOER and choose Automated Reporting; there’s nothing more to file, and you don’t need us.
We’re already late. What now?
File as soon as you can. In most programs penalties keep adding up until the report is in. Choose Late rescue and we file the missed year first, usually within 10 business days of getting access, then set up the next one.
Who owns the data?
You do. If the building is already in your Portfolio Manager account, we work on it through a share you can remove at any time. If we set the record up for you, we share it with you and transfer it to your account whenever you ask. We use your data only to file your reports.
What don’t you do?
Energy audits, retro-commissioning, emissions-limit plans under building performance standards, Washington’s Tier 2 energy management plans, and anything that needs a licensed engineer’s or architect’s signature, including third-party verification. If your program requires one of those, we’ll tell you and can arrange a licensed partner, with the fee quoted before any work starts.
What are the terms?
- Annual service, paid in advance. It renews each year unless you cancel before the renewal date.
- Full refund if we can’t file before the deadline for reasons on our side. No refund after filing.
- If we miss a deadline after you gave us access at least 30 days before it, we reimburse the late penalty for that deadline, up to $2,000 per building. Penalties assessed before you gave us access, and third-party verification fees, aren’t covered.
- Wisconsin law governs. The signed service agreement is the full version; a summary is on the service terms page.
How do I stop your letters?
Enter your address on the stop-mail page, or reply “stop” to any email from us. Mail that’s already printed can take up to 10 business days to stop.
Who we are
A small company that does one job
Steadyfile is based in Milwaukee, Wisconsin, and was started by Amir Hamed. Our software handles the repetitive parts of benchmarking: reading bills, building the Portfolio Manager record and checking every number.
A person reviews each report before it’s submitted, and you can reach that person directly.
Talk to us
- hello@getsteadyfile.com
A person answers, usually within one business day.